How to overcome common lab management challenges with Sample Tracking Systems (STS)?
- Barcode-based sample labeling:
- Easy access to sample data:
- Efficient sample data search:
- Automated Data Entry:
- Compliance with data standards:
Laboratories are process-driven environments with a fundamental need to review, adapt and update the processes that enable laboratory operations. Automated laboratory management systems facilitate standard operating procedures and reporting through the use of digital technologies.
Voilà sample tracking software integrates, centralizes, and simplifies Field Sample Logistics processes to deliver seamless sample collection tracking for measurable gains, field productivity, and excellent TAT.
This blog discusses how voilà’s Sample Tracking System (STS) assists path labs in overcoming common sample management challenges.
What is Sample Management?
Sample management is identifying, collecting, storing, and retrieving samples and their associated data.
It is crucial to accomplish the optimal process and quality control (QC) in the laboratory, and omitting any step in the sample management chain might have expensive consequences.
How does Voilà sample tracking software eliminate sample management hurdles?
1. Barcode-based sample labeling
Voilà’s STS utilizes barcode labels that may be scanned using a portable or racket scanner eliminating sample identification errors caused by handwritten labels. The sample management system can then assign these barcodes to the sample records.
It enables you to create barcodes using sample or donor data along with the unique sample reference and human-readable text alongside the barcode. This allows you to scan the barcode and retrieve the sample’s information.
2. Easy access to sample data
Accessing sample data within the laboratory is a tiring task for lab managers.
Voilà employs sophisticated and standardized databases to gather data in a format that makes it easy to search for and find samples. It provides lab administrators with various customizable options to choose from when entering sample information.
The sample management software provides comprehensive audit trails that indicate when a record was produced or updated. It applies to both manually entered and bulk-imported records.
It is packed with data search features that allow you to identify quality assurance sample records.
3. Effective sample data tracking
Other cost-consuming challenges with modern laboratories are overstocking and understocking which affects reputation and integrity.
Voilà is a purpose-built software that streamlines the inventory management process in laboratories. The system offers capabilities that allow inventory and samples to be placed in predetermined slots.
It provides a set of dashboards for analyzing storage capacity, sample mobility inside specific storage, lab, facility, or globally, and sample time spent in storage.
4. Automated Data Entry
The Voilà software is intended to assist in the elimination of data silos while facilitating restricted access to data and workflows. Simple data forms and workflows enable the digital and uniform recording of data.
In addition, it includes data import and integration features that allow authorized users to import or view data from other systems while enforcing data security, formatting, and quality standards.
5. Compliance with data standards
The sample management software provided by Voilà maps workflows that direct you through each procedure. It permits prompting for data at crucial moments, auto-filling of repetitive data, and halting of actions if not authorized or pending additional information.
In addition, it allows you to handle donor consent criteria and offers routines to guarantee sample usage is in accordance with these settings. Additionally, it provides digital consent management tools that may be integrated with your LIMS.
Voilà’s sample tracking software
Each sample management software offers a distinct combination of features, workflows, technologies, configuration, and deployment options. Finding the system that fits your needs is not only your biggest challenge but also one of your main goals and objectives.
Voilà’s sample tracking software provides an advanced integrated logistics solution for samples gathered during clinical trials, resulting in a reduction in costs and an improvement in quality.
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