Lab Sample Management is one of the key tasks for a successful laboratory chain. The day-to-day lab workflow includes the following:
- Sample collection from patients.
- Label them based on the test.
- Reports Generation.
- Reports delivery to patients.
The series of processes mentioned above have to be done the right way. With clinical laboratories having dozens of patients daily, automation can be an ideal solution to ensure the smooth running of day-to-day activities. It removes the need for manual, repetitive tasks and frees up time and resources for the staff to focus on other matters.
This blog describes how Voilà‘s lab management software streamlines the laboratory workflow.
How Does a Lab Management Software Automate Laboratory Workflows?
1. Sample Cataloging:
After sample collection from the patient, the phlebotomist should register the patient data associated with the sample. This process includes associating each sample with a unique identifier, such as a barcode that facilitates tracking throughout its lifecycle.
Voilà’s lab management software automatically generates barcodes, and the rest of the testing process begins after a proper process structure has been finalized. Our system offers a mobile application with predefined form fields for phlebotomists to easily record patient details.
For samples to test diseases, enzymes, or other markers where the procedure is elaborate, the process structure is in place to track each step and every entity involved in the steps. These steps include securing relevant resources for the test, verifying the patient’s identity, getting patient concerns, and linking the sample to the corresponding documentation through the barcode.
2. Sample Tracking:
Sample tracking across all stages of the lifecycle is vital for laboratories that deal with thousands of samples daily. The manual tracking process is burdensome and prone to mistakes and delays.
Voilà lab management software allows phlebotomists to schedule sample collection and sends notifications for preparing appropriately barcoded test kits. After every sample is collected, the barcode monitors its progression through various stages of its lifecycle. This would also include what test is being conducted, which station it is at, what freezer it is stored in, the time of storage, and the time of the actual test.
3. Test Reporting:
Voilà has reporting functionalities that accompany tools for auditing the tests to have quality assurance of each test. The results are compiled according to industry standards and prevailing regulations. The lab managers finalize them to be distributed to the patients via email or sms.
4. Data Storage:
The test results are stored on the patient’s electronic health records, ensuring they can be accessed whenever necessary.
Voilà platform offers storage of sensitive data in both on-cloud and on-premises repositories. The cloud eliminates the overhead necessary to maintain a storage server since a cloud offers the benefit of expansion whenever necessary, coupled with handling data security.
The data and metadata of all the steps mentioned above are stored securely on the laboratory application software. Access to the testing data is restricted to ensure the seamless but compartmentalized working of all the stages in testing. The laboratory information management solution has all the tools to ensure productive workflows and tracking and patient monitoring at every step.
Boost Efficiency & Productivity of Lab Operations:
Voilà’s advanced lab sample management software streamlines the entire sample lifecycle at a medical laboratory.
It boosts the efficiency and productivity of lab operations and reduces overhead. By minimizing the need for human intervention, lab inventory systems also minimize the chances of errors, misreporting, sample misplacement, delays, and other problems. Implementing a software platform to run a pathology lab is not an expense but a prudent investment.
Looking for robust Sample Management software to streamline your sample lifecycle? Request the demo below..
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